Have you ever wondered about when the fair comes town. It suddenly appear on your doorstep, almost overnight in many cases?
The funfair owner just gets up one day and decides to come and set up in the park across from your house right?
Erm, no, not exactly. Most events are planned months in advance. Indeed many fairs follow a regular date, in some cases stretching back hundreds of years. They tend to be the culmination of much planning, regular meetings, inspections and so on.
We were responsible for a few years for the fairground supplied in conjunction with the summer festival at Gainsborough. I had happened across the event whilst passing through the town one summer day. I contacted the organisers about attending with some attractions at the following years event. This was politely declined, and I tried again the following year with a similar result. Out of the blue I received an email asking if I would like to supply a couple of candy floss and Popcorn stalls. So cue a meeting with the relevant people, a deal was agreed and I was asked to supply all of my safety documentation.
A few weeks later, again out of the blue, the organisers asked if I would be interested in supplying a full range of attractions. This meant another meeting and plans being discussed. This proceeded quite well, until it was pointed out that the council couldn’t agree this with us directly, it had to be put out to tender to a minimum of 3 operators.
All 3 of us submitted tenders, and eventually we were notified that we had been successful.
More Meetings
After receiving the green light, we submitted details of the actual line up we proposed along with safety documentation. Then the council Health & Safety team contacted us asking for an onsite meeting. Cue another trip to Gainsborough to talk through their concerns.
Full steam ahead now, or so we thought. Until we were informed that part of the car park could not be occupied. It turns out that a local solicitors needed 24hr access to their building. So this meant a rewrite of the plan, and some modification to the line up we were bringing.
The day before the event, we had to be in Gainsborough to oversee the setting up and siting of rides. We were obviously there for the day of the event. Also the day after to ensure we had cleaned the site up and caused no damage. Oh, and the organisers wanted a debriefing meeting to discuss any issues that had come up.
So you can see, far from just rolling up, we had not only to deal with numerous organisations and individuals at the planning stage. We also had to travel to Gainsborough a number of times, for in the end what was a 1 day event.
When the fair comes to town, its the result of a lot of hard work, before the rides even turn up.
